Lead on all stages of project delivery from feasibility, concept and design and manage through to completion and sign-off. The range of facilities projects, as directed by the Senior Facilities Manager, include internal/external refurbishments, dilapidation and improvement works, insurance works, ad-hoc surveying activities, asset validation of new schemes, contract mobilisation, H&S auditing and energy related projects.

Conduct feasibility studies to determine project scope, estimated cost and forecast programme.

Carrying out building, condition and measured surveys, defect diagnosis and report writing.

Provide project management and contract administration support to the Senior Facilities Manager for major works and long-term projects as required.

Work to commercial targets for income generation.

To be a part of the Residential Estates Team maintaining the policies, company rules and ensuring the highest quality management is provided on behalf of Ballymore Group at all times.

Surveying Activities

  • Lead on planning of short- and long-term projects.
  • Lead on project commencement activities for long term maintenance and capital expenditure projects as directed by the Senior Facilities Manager including carrying out building, condition and measured surveys in order to compile scope of works and assist with the development of project specifications.
  • Advise on legal obligations and standards in order to factor requirements into project specification.
  • Advise on requirements for upgrade and major overhaul and refurbishment project works on M&E systems and plant.
  • Preparation of Invitation to Tender packs and lead on negotiation and analysis of tender submissions.
  • Appoint and manage external consultants and specialists as required including third-party building surveyors, structural surveyors, quantity surveyors, etc.
  • Preparation of Schedule of Works and Valuation Schedule.
  • Review M&E dilapidation reports and quoted works alongside the Contracts and Compliance Manager to determine requirements and the most appropriate mode of delivery.
  • Undertake and oversee data collation exercises relating to plant life cycle analysis.
  • Liaise with and advise the Property Management team on the Capital Expenditure Programme for the portfolio as directed by the Senior Facilities Manager.  

Project Management

  • Management and coordination of project works from instruction to completion including management of the project team, engagement of consultants and contractors, management of the project programme and schedule of works, coordination of handover, snagging and asset validation and project sign-off.
  • Identification of work streams that can be packaged up as project works to support the Contracts and Compliance Manager and allow them to focus on day-to-day activities.
  • Maintain a contract dashboard outlining project programming and status for senior management reference.
  • Deliver project works to an agreed programme including overseeing projects managed by the Facilities Project Manager.
  • Chair pre-contract meetings, contract update meetings and review meetings, taking minutes and delegating actions as required.
  • Variation management including assessment of requirement for specification variation and cost analysis.
  • Contribute to energy management by factoring sustainability considerations into all project works undertaken. Liaise as required with the Energy and Sustainability Manager to incorporate requirements relating to efficiency monitoring and improvements.
  • Provide project management and contract administration support to the Senior Facilities Manager for major works and long-term projects as required.
  • Provide technical advice and support to estate and property management teams and the Technical Supervisors as required.
  • Oversee delivery of projects relating to health, safety and compliance as required.
  • Deliver auditing services on facilities contracts, projects and procedures as directed by the Senior Facilities Manager.
  • Ensure statutory compliance in project delivery including compliance with the CDM Regulations 2015.
  • Provide support to the Senior Facilities Manager and Head of Facilities Services on handover tracking and asset verification activities associated with the set-up and handover of new schemes.

General

  • Provide regular reports to the Senior Facilities Manager, Head of Facilities Services and senior management team as required.
  • Liaise with Property Managers and Site Management on FM projects ensuring that good lines of communication are maintained.
  • Keep up to date with new legislation and industry best practice relating to facilities management.
  • Seek to identify areas where customer service can be improved, liaising with other departments to ensure service standards are met every time.
  • Assist in the development of centralised FM systems and frameworks that can be exported to new business.
  • Actively promote the company, be positive about the culture and working methods with colleagues and clients.

Experience

  • Educated to degree level in a relevant discipline (building surveying, building services or architecture) or equivalent experience in Building Surveying or a related discipline.
  • Member of or working toward membership of the Royal Institute of Chartered Surveyors (RICS), Chartered Institution of Building Services Engineers, Chartered Institute of Building or Chartered Association of Building Engineers.
  • Hold a NEBOSH or IOSH accredited qualification in Health & Safety.
  • Microsoft office, particularly word, excel and power point to at least intermediate level
  • Experience with producing and managing multiple projects
  • Delivery of high levels of customer service

For information, please contact hannah.jackson@lloydmay.com

020 3947 3260

Click here to register with us